Guide:TF Cheat Sheet

TF Management Cheat Sheet

Task Force Management Cheat Sheet

This guide outlines the responsibilities and processes for Task Force Staff members when managing a Task Force. While you may be assigned to a specific Task Group, your primary role is to support the Task Force as a whole. Responsibilities include:

• Weekly (or more frequent) activity checks.
• Weekly (or more frequent) inactivity checks.
• Engaging with members in the Task Force Lounge and private messages.
• Welcoming new members, introducing them to our offerings, and encouraging participation in the New Member Program.
• Supporting and encouraging member activity through demonstration, especially during fleet events and campaigns.

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Activity Checks

To review a member's activity:

1. Navigate to the Task Force page and select the member.
2. Access their dossier and click on Activity Monitor.

The dossier includes details such as badges, ribbons, medals, competition participation, character information, and rank history.

1. On the Activity Monitor, you can view:

The next rank they’re eligible for.

Their time in grade and activity requirements.

Activities completed (use the dropdown menu to mark activities as complete or in progress and submit).

Important Notes:

• For Cadet ranks, each activity counts only once, as the requirement is "1 of each activity."
• For Midshipman ranks and above, activities are cumulative, except in specific cases.

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Promotion Nominations

Cadet to Lieutenant Commander Promotions

1. For Cadets, submit the promotion nomination and notify the Task Force Staff Lounge to avoid duplicate submissions.
2. For Midshipman and higher:
   • Write a nomination that highlights the member’s completed criteria.
   • Post the draft in the Task Force Staff Lounge for review by senior staff.

Submission Process

1. Go to your dashboard and select Member Rank Nominations under Chief of Staff.
2. Click Submit Promotion and fill out the form:
   • Enter the member’s ID.
   • Select the new rank.
   • Add a recommendation with reasons for the promotion.
   • Enter your ID as the submitter.
3. Submit for review.

Important Notes:

• Submit only what is specified in the criteria: If the criteria requires ‘8 Service Ribbons,’ submit the promotion with 8 Service Ribbons, even if more have been earned.
• The ‘Justifications’ box may be disregarded.

Example Junior Rank Nominations:

Congratulations, [insert name user’s main character]!

You have been promoted to the rank of [insert rank] for the following accomplishments:

- Criteria #1 (USED FOR: CDTF - LTCMDR)

- Criteria #2 (USED FOR: MIDN - LTCMDR)

- Criteria #3 (USED FOR: MIDN - LTCMDR)

- Criteria #4 (USED FOR: MIDN + LT(JG)  - LTCMDR)

- Criteria #5 (USED FOR: LT - LTCMDR)

- Criteria #6 (USED FOR: LTCMDR)

We're thrilled to see where your journey leads next! Keep up the great work!

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Award Nominations

Process Overview

1. Use the OCS calculator to determine award eligibility:
   • Check the member’s dossier for their last promotion and award dates.
   • Base the award on activity completed after their last promotion or award.
   • Clear your entries in the shared OCS calculator after use.
2. Draft a detailed nomination:
   • Highlight their achievements and the activity used for the award.
   • Post the draft in the Task Force Staff area for review and approval by the Operations Officer.

Submission Process

1. On your dashboard, select Award Nomination under Chief of Staff.
2. Click Submit Nomination and complete the form:
   • Enter the member’s ID.
   • Select the award type and quantity.
   • Add a recommendation with reasons for the award.
   • Enter your ID as the submitter.
3. Submit for review.

Important Notes:

• Awards include the New Member Program Badge and all Merit Awards. If someone earned a Merit Award during their junior ranks it can be used as a criteria for their promotion.
• The ‘Justifications’ box may be disregarded.

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Key Reminders

• Activity Recording: Remind members they only need to record required activities.
  • Check the activity in your STAFF channel if anything is unclear or you’re unable to verify it. If needed, tag the appropriate department head. For instance, when verifying Instagram followers, tag the Bravo Fleet Communications Officer.
• TGCO Role Limits: TFCOs can only handle promotions from Cadet to Lieutenant Commander from members in their assigned Task Group. Promotions beyond that require TFCO involvement.
• TFXO Role Limits: TFXOs can only handle promotions from Cadet to Lieutenant Commander. Promotions beyond that require TFCO involvement.
• Thorough Documentation: Detailed and enthusiastic nominations are crucial for both promotions and awards.
• New Member Program Badge: Is the only one that needs to be submitted by the TF Staff, ALL other Academy Badges are submitted by the Academy Staff.
• Producer Mentality: The moment you stepped into a staff role, you shifted from being a consumer to a producer. Remember, your role is now centered on supporting the members, so keep the focus on them as you transition into this mindset. Answering Questions: You're not obligated to answer Bravo Fleet related questions If you're not 100% sure, it's best not to respond, as incorrect info creates more work for others. If unsure, wait or tag the appropriate staff member.

This cheatsheet is your resource as you grow in your role as a Task Force Staff Officer. If you have any questions, feel free to ask for assistance.